Job Description

Ray of Hope Child Therapy Services is an outpatient clinic providing psychotherapy services to children, adolescents, adults and families throughout California. Our mission is to provide services to everyone regardless of their ability to pay. By providing hope, inspiration and a warm supportive environment, we ensure that people reach their wellness goals. 

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

If you thrive in a fast-paced environment, are able to multi-task, and have excellent organizational skills; we would LOVE to hear from you! 

FLSA: Full Time | Non-Exempt | Hourly

Key Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system; both operations and clinical. 
• Update and maintain office policies and procedures
• Act as the point of contact for internal and external clients, and vendors. 
• Liaise with executive management/HR in supporting operations
• Other duties as needed 

Skills & Experience

• Proven experience as an Administrative Assistant, or similar role. 
• Knowledge of office management systems and procedures
• Proficiency in Google Suite
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; required. Bachelors's Degree preferred. 

Total Rewards Package: 

• Cell/Internet Stipend
• Employee Assistance Program
• Employee Programs
• 401k
• PTO/Sick Leave
• Paid Holidays
• Team Building
• Excellent Culture

Disclaimer: Ray of Hope Child Therapy Services is an equal employment opportunity employer committed to hiring and retaining a diverse workforce. Compensation is commensurate with experience. Applicants receive fair and impartial consideration without regard to race, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. If you need accommodation for any part of the employment process because of a medical condition or disability, please email human resources for assistance: hr@turajohnsonmft.com.  

Acceptable Background and References Required. Equal Opportunity/ DFWP